WANNA BE A SECRETARY?

REF NO: DCM/01/20. Directorate Human Resource Career Management. SALARY : R163 563 per annum (Level 05). CENTRE : Bank of Lisbon: Pretoria.

REQUIREMENTS : A minimum of Grade 12 with typing as a subject or any other training course/qualification that will enable the person to perform the work satisfactorily. Special requirements (skills needed): Computer literate (MS Word, Excel and Power Point) and good telephone etiquette. Language skills and the ability to communication well with people at different levels and from different backgrounds. Sound organisational skills. Good people skills. High level of reliability. Basic written communication skills. Ability to act with tact and discretion. Good grooming and presentation.

 

 

DUTIES : Provide a secretarial support service to the Manager. Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager. Record appointments and events in the dairy of the manager. Types documents for the manager and other staff within the unit on a word processor.

Operates office equipment like fax machines and photocopiers. Provide a clerical support service to the manager. Liaises with travel agencies to make travel arrangements. Checks the arrangements when the relevant documents are received. Arrange meetings and events for the manager and the staff in the unit. Identifies venues, invites role players, organises refreshments and sets up schedules for meetings and events. Processes the travel and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of the manager. Records basic minutes of the meetings of the manager and the unit where required. Draft routine correspondence and reports. Does filing of documents for the manager and the unit where required. Administers matters like the leave registers and telephone accounts. Handle the procurement of standard items like stationary, refreshments etc. Collects all relevant documents to enable the manager to prepare for meetings.

Remains up to date with regard to prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the manager. Studies the relevant Public Service and departmental prescripts/policies and other documents to ensure to ensure that the application thereof is understood properly. Remains abreast with the procedures and processes that apply in the office of the manager.

ENQUIRIES : Ms M.J. Moreki Tel No: (012) 339 5571. APPLICATIONS : Department of Defence, Directorate Human Resource Career Management,

Private Bag X976, Pretoria, 0001 or hand delivered to: Bank of Lisbon Building, Corner Paul Kruger & Visagie Street, (Defence Reception), Pretoria, 0001.

CLOSING DATE : 08 August 2020 (Applications received after the closing date and faxed copies will not be considered).

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